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The electronic invoice and the most basic steps to activate it | BramSoft|

The modern era is witnessing a great development in the field of technology and communications, as electronic means have become an integral part of our daily lives, and the electronic invoice is considered one of the major transformations in the world of entrepreneurship as it contributes to facilitating and improving the process of billing and company management.

Given the importance of this, it is presented company for Bram Soft A comprehensive definition of the importance of the electronic invoice in improving the organization of time and money and how interconnection with the electronic invoice can be achieved through the ERP accounting system.

What is an electronic invoice?

An electronic invoice is a digital version of a traditional printed invoice, which is issued and sent electronically by companies and individuals to record business transactions.

Electronic invoices are considered more efficient and faster than traditional invoices, as users are able to send and receive them over the Internet instantly. They are considered more accurate and secure, as the validity of the entered data can be verified and the invoices stored securely.

Features of the electronic invoice application

The electronic invoice comes with a set of important features that enhance the efficiency and management of business, and the most prominent of these features are:

• Ease of exchanging data electronically: Electronic invoices allow the exchange of information and data quickly and easily over the Internet, which contributes to speeding up payment and transaction processes.

• Reducing the burden of writing and collecting paper data Removing the need to write invoices reduces spelling errors and avoids excessive effort resulting from manual writing and entry operations.

• Maintain records and prevent them from being lost: Electronic invoices give companies the ability to store records easily and securely on hard drives, which reduces the risk of data loss.

• Lower costs Reducing printing, mailing and storage costs leads to huge financial savings for companies.

• Ease of tax examination: Financial data can be accessed quickly and accurately, making tax audits and examinations easier and more transparent.

• Eliminate the informal economy: The use of electronic invoices increases revenues and contributes to enhancing economic growth.

Steps to create an electronic invoice

There are 5 basic steps to join the electronic invoice system:

• Registration in the electronic billing systemThe company or merchant must register in the electronic invoicing system recognized in the country.
• Cooperation with the electronic invoice systemRegistration in the ERP system through companies that own an ERP system, such as:BramSoft Company.
• Extracting an electronic signature certificateA valid and recognized electronic signature certificate must be obtained from the competent authority.
• Insert complete data for traders: All necessary information for merchants and the company must be entered into the electronic invoicing system.
• Coding goods and services: Specific codes must be assigned to goods and services being sold to facilitate billing transactions.

What is the integration with the electronic invoice system?

Integration with the electronic invoice system refers to the ability of the system used to issue electronic invoices to communicate and interact with financial applications or databases, which means the possibility of seamlessly exchanging information between the electronic invoice system and other related systems such as the ERP accounting system or the warehouse management system.

Conditions for applying the electronic invoice

To successfully implement the electronic invoicing system, there must be an accounting system that is linked to all company departments and integrated with business resource planning systems (ERP systems) such as the BramSoft system. To implement the electronic invoice system, companies must provide the following:

• Providing an ERP system that connects the various departments of the company.
• Linking general accounts to the warehouse system and managing sales, purchases, customers and suppliers.
• Linking customer and supplier invoices to the collection system and banks.
• Using an accounting program to issue and send invoices, pay them and their impact on customer accounts.
• Developing the work system within the company to ensure the availability of accounting programs and necessary data.
• Training company employees to use the system effectively.

Therefore, BramSoft provides the best accounting software for small and medium-sized companies to help implement the electronic invoice system safely and effectively.

The best program for applying electronic invoices

BramSoft provides the best systems to help business owners implement electronic invoices, the most important of which is the ERP system, which contributes to linking all the company’s departments through a set of basic programs, which are (General Accounts Program- POS system software- Sales system software - Procurement system software - Warehouse and warehouse system software), in addition to other elements that support various activities and are compatible with the latest electronic systems.

Features of the ERP accounting system provided by BramSoft

• Comprehensive integrationERP systems provide comprehensive integration for all company departments, which contributes to simplifying coordination and cooperation processes between different departments.
• Increase efficiencyThese systems help improve the company’s operations and increase their efficiency, whether in the field of accounting, purchasing management, warehousing, or other activities.
• Save time: Reduces repetitive manual work and procedures, saving time and effort for employees and allowing them to focus on more value-added tasks.
• Accuracy and continuityIt contributes to maintaining the accuracy of data, which contributes to making the right decisions.
• Monitoring and management: The ERP system provides advanced tools for business monitoring and management, including analytical reports and instant notifications.
• Secure data storage: Ensures that data is stored securely and maintained, which protects the company from data loss.
• Compliance with legislation and controls: Assists in compliance with local and international laws and regulations, including those related to taxation and accounting.
• Cost saving: Reducing operational costs by improving efficiency and reducing paper use.
• Directing strategic decisions: Providing available and reliable data that contributes to making better strategic decisions.

features activation Electronic invoice Through BramSoft

BramSoft offers a set of distinctive programs that can make a difference in facilitating work and increasing productivity, in addition to many advantages that BramSoft enjoys, the most important of which are:

• Clouded system: A software system that is easy to access from anywhere without having to install any software on your personal computer.

• Integration with customer websitesThe system can provide programming interfaces (APIs) for customers who own websites, making it easier for them to easily add a quote function.
• Modules Integrated: Provides a comprehensive set of systems including sales, accounting, human resources, warehouse management, and points of sale (POS).
• Monthly subscription model: The system can be accessed through a monthly subscription model, which reduces the cost of use compared to traditional ERP systems.
• Compliance with government agenciesThe website is registered with the Zakat, Tax and Customs Authority, and is recognized by it. It also allows companies to register at reduced prices in various tax categories as a result of their recognition by government agencies.

Do not hesitate, and activate your electronic invoice through the distinguished BramSoft systems approved by the Zakat and Tax Authority, and also approved as the Fatawa platform.

Frequently asked questions about electronic invoice

How to Activate an Electronic invoice?

There are 5 basic steps to activate the electronic invoice:

1. Registration in the electronic billing system.
2. Integration with the electronic invoice system.
3. Extracting an electronic signature certificate.
4. Insert complete data for traders.
5. Coding goods and services.

What is the new billing system?

Electronic invoicing system is a procedure that aims to transform the process of issuing traditional invoices and notices on paper into an electronic process, allowing the organized exchange of invoices between the seller and the buyer through an integrated electronic format.

Are individual companies obligated to electronic invoice?

No, individual companies are not obligated to apply electronic invoice.